FastDrop Operations Lead (Pharma)

About the Role

FastDrop is seeking a highly organised, proactive, and results-driven Operations Lead (Pharma) to oversee and coordinate the company's pharmaceutical distribution and last-mile delivery operations.

The successful candidate will play a key role in ensuring the smooth execution of daily operations, maintaining high standards of service quality, operational efficiency, and regulatory compliance.

Working closely with a dedicated and high-performing team, the Operations Lead will be responsible for optimising workflows, monitoring operational performance, coordinating resources, and driving continuous improvements across FastDrop's delivery network.

This role requires strong leadership, exceptional organisational skills, attention to detail, and the ability to make effective decisions in a fast-paced operational environment.

Key Responsibilities

• Daily Operations Management: Oversee, coordinate, and monitor daily pharmaceutical distribution and last-mile delivery operations, ensuring efficient and timely service delivery.

• Fleet and Resource Coordination: Collaborate closely with Fleet, Resourcing, and Scheduling teams to ensure optimal resource allocation, schedule adherence, and operational readiness.

• Team Leadership: Supervise, guide, and support a team of Operations Specialists, promoting accountability, teamwork, and consistently high performance.

• Systems Management: Effectively manage, utilise, and monitor FastDrop's operational platforms and systems to ensure accurate tracking, reporting, and workflow efficiency.

• Route Planning and Optimisation: Monitor delivery routes, traffic conditions, operational demand, and resource availability to maximise efficiency and minimise service disruptions.

• Pharmaceutical Delivery Compliance: Ensure pharmaceutical deliveries are handled and transported in accordance with established procedures, client requirements, and applicable quality and regulatory standards.

• Performance Monitoring: Track operational performance indicators, identify inefficiencies, and implement corrective measures to maintain service excellence.

• Reporting and Documentation: Oversee the preparation of daily operational and end-of-shift reports, ensuring accurate documentation, effective handovers, and timely escalation of operational issues.

• Cross-Departmental Collaboration: Coordinate with internal departments and external stakeholders to resolve operational challenges and maintain seamless service delivery.

• Continuous Improvement: Identify opportunities to enhance operational processes, improve platform functionality, optimise resources, and strengthen overall service quality.

• Issue Resolution: Proactively address operational disruptions, delivery exceptions, and service-related concerns, ensuring timely and effective solutions.

• Quality Assurance: Maintain high standards of operational accuracy, professionalism, and customer satisfaction across all pharmaceutical and last-mile delivery activities.

• Ability to work with little supervision, under pressure, and track multiple processes.
  

• Excellent communication and interpersonal skills.

• Fast thinker.

• IT savvy.

• Strong degree of emotional intelligence. Calm and composed.

• Able to work on a shift basis, including weekends and nights.

• Can communicate in Maltese, English and preferably Italian.

• Experience in land transport logistics will be considered an asset.