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Scheduling & HR Executive

  • St. Julians, Saint Julian's, Malta
People & Talent

Job description

In tandem with the Head of HR, you will be responsible for leading the administration of Human Resources policies, and programmes, as well as administrating the day-to-day schedule of the company. Your responsibilities will include the full life circle of recruitment, training, internal/external communications, obtaining employees’ availability, creating and preparing weekly schedules, communicating schedules to employees and relevant departments, filling open shifts, and placing/taking after-hours calls related to scheduling, amongst other duties

What you’ll do:

  • Manage employees’ working schedules.
  • Scheduling and system utilisation.
  • Regular performance measurement reporting.
  • Ensure that the flow of information between internal departments and employees is accurate and timely.
  • Complete ad hoc projects and other operational activities as assigned.
  • Be responsible for the full-life circle of recruitment for Non-EU and EU candidates, including but not limited to job adverts, screenings, and issuing job offers.
  • Main user and administrator for eCabs HR systems.
  • Collaborate on and follow company policies, practices, and procedures to maintain internal controls.
  • Ensure that tasks, assignments, and other assigned duties are kept confidential.

Job requirements

What you’ll bring:

  • At least 2 years’ experience working in a similar position.
  • Ability to build positive relationships with employees.
  • Able to prioritise multiple tasks effectively, and flexibility with work schedule to accommodate last minute requests.
  • Detail-oriented, with strong analytical abilities, and able to multitask.
  • Excellent organisational skills, adaptable to constant changes, and possessing attention to detail.
  • A positive, resilient, and focused attitude.
  • Strong problem-solving and troubleshooting skillsBe self-motivated with the ability to work in a fast-moving environment.
  • Strong interpersonal skills – outgoing, confident, and able to engage positively with co-workers, and work well in a team environment.
  • Experience in the preparation of weekly rosters and scheduling would be an advantage.
  • Proficient in Microsoft Outlook, Word, and advanced Excel skills.
  • Previous transport-related experience is preferable but not essential.