Personal Assistant to the Managing Director

We are seeking a highly organized, proactive, and detail-oriented Personal Assistant (PA) to the Managing Director. The PA will be responsible for providing high-level administrative support, managing schedules, handling communications, and ensuring the smooth operation of daily activities. The ideal candidate should possess excellent time management skills, discretion, and a professional demeanor.

Key Responsibilities:

• Act as the first point of contact for the Managing Director, managing correspondence, emails, calls, and inquiries.

• Coordinate and manage the Managing Director’s schedule, including meetings, appointments, and travel arrangements.

• Prepare reports, presentations, and documents as required.

• Handle confidential and sensitive information with the utmost discretion.

• Assist in planning and executing business events, meetings, and conferences.

• Conduct research and provide insights to support decision-making.

• Liaise with internal and external stakeholders on behalf of the Managing Director.

• Oversee administrative tasks such as filing, data management, and expense tracking.

• Monitor deadlines, follow up on tasks, and ensure timely completion of projects.

• Provide personal support when required, such as handling personal appointments and arrangements.

• At least 3 years’ experience working in a similar position.

• Able to prioritize multiple tasks effectively and flexibility with work schedule to accommodate last minute requests.

• Strong interpersonal skills with the ability to handle situations which require understanding, responsiveness and maturity.

• Excellent organizational, interpersonal skills communication and presentation skills.

• Able to work independently and complete projects with limited supervision.

• Skilled in managing confidential issues with discretion.

• Possess an eye for detail and ability to work under pressure.

• Strong written and verbal communication skills.